Explore how to make your party stand out with aesthetic, timeless concepts, food, fun, and more. Keep your guests engaged long after they go home!
Your event doesn’t have to end when the party’s over. In fact, that’s the point where for some, the fun has just begun! Did you know that the top party-throwers in the industry have discovered tips and tricks over the years to keep your guests talking about your event long after it’s over? That’s right — Making a perfect party comes down to just a few variables that allow your guests to enjoy and immerse themselves in the experience … and we’re here to share all of the details. In this post, we’ll explore how to optimize your party planning process, elements that you should always consider in your party planning routine, as well as the five ways that you can perfect your next event and leave your guests raving.
How To Party Plan For Your Next Event
Before addressing the variables that you should always consider when planning your event, it is important to make sure that you have a solid event framework to capture and execute every single detail. This looks different for everyone — but for most, this can often be in the form of running documents, Pinterest boards, binders, folders, or lists. If you find yourself throwing parties often, you may find that switching to an “e-” or cloud-based solution is helpful, allowing you to easily share party details with you and your team, or other vendors.
Key Factors To Consider For Your Next Party
To make your party a hit, there are certain elements that should always be included and considered in your party planning process. Ideally, these will flow together under a certain theme or aesthetic. However, if you’re feeling more eclectic, you can always break a few rules and have a few elements stand out and provide an appealing contrast. Below is a list of the considerations that should always be top of your list when you’re party planning:
- Venue: The venue can help to set the theme effortlessly, and should always be chosen with care. You can match your venue with your overall goals based on its exterior and interior features.
- Food: This is an underrated way to elevate the theme and execution of your next event. People love good eats — which makes this an easy conversation starter to get them excited and looking forward to your next event. While many venues do come with in-house or associated vendors, you may want to consider looking outside the box and working with a boutique chef’s team or local service for a more intimate feel.
- Decor: Decor has always been a top consideration for any event — from weddings to large-scale business conferences. This is an element that often requires samples or visuals in the planning process to truly execute the vision.
Now that we’ve discussed the top three priorities that you should always consider when party planning, we can explore the five top ways to perfect your upcoming event.
5 Tips To Perfect Your Next Event
Below are five different industry-proven tips to help you to create a jaw-dropping experience for your guests effortlessly with your next event:
1. Keep it basic and consider venue constraints
Something that is often overlooked is the size of the venue for the number of guests at your event. Even if basic fire code regulations are considered and adhered to, it is likely that your guests may still feel cramped or uncomfortable if there isn’t enough space allocated to roam and enjoy. You can use digital party planning visualization tools to estimate the flow of your event and what the venue will look like with your number of attendees. Generally, you’ll want enough floor space to accommodate easy flow from one room to the next, avoiding packing or tight spaces which could give a more casual, house-party vibe.
2. Use an aesthetic to guide your theme choices
Developing events and parties around an aesthetic allows you to create more in-depth experiences and additional nuances for your event. Your aesthetic can impact everything, from food to presentation. If you’re unsure about how to get the perfect theme for your next event, consider using Pinterest or another party planning tool as a visual guide. The benefit of using a service or software is that they will often act as an aggregator to show you related ideas to your vision.
3. Know where to splurge
Party planning comes with a variety of costs that you need to consider, especially when choosing your vendors. While there are always some areas that you can cut (think of nonessentials, such as floral decor or other small elements,) there are areas that you shouldn’t. To feel confident in making those cut-or-keep decisions, place yourself in the attendee’s shoes. What would they need the most? Many would consider food, photography, and logistical elements such as chair and table rentals to top the list of expenditures to spend on. You can save by cutting or minimizing nonessential or unnoticed elements that don’t detract from your overall vision.
4. Look and consider reviews
You don’t have to choose your vendor in the dark. In fact, you can often find vendor, venue, and assistant ratings on a variety of event boards and services online. Using the reviews as a tool to help you determine your top three vendors for any party need can save you significant time in the planning process, and redirect your attention to more minute details.
5. Create an attendee experience map
There’s no better way to understand what your party-goer wants to see than to put yourself in their shoes … literally. Creating an attendee experience map will help you to judge the overall flow of the party in all areas: venue, aesthetic, decor, and food, while keeping the focus on the attendee’s needs and experience. This is also a great tool to help you create any timeline or run of show documents.
Ohio Event Planning Made Easy With CEO Events
If you’re looking for an event expert in Akron, Ohio, look no further. The team at CEO Events is here to help streamline your event planning process from start to finish. We offer end-to-end event solutions that are designed to simplify your event planning and assist you through the execution period. For more information, visit our website at theceoevent.com/work-with-us.